Archived entries for Productivity

Reading on the iPad Rules

The iPad is an awesome e-book reader. I thought I would miss holding a real book, turning the pages, and closing it shut when I finish the last chapter. So far, I haven’t missed any of these. I must be clear that I have not tried a Kindle or other e-book reader yet, so a lot of the advantages and disadvantages of reading on an iPad may or may not be shared by other readers. Let me know in the comments!

My friend John lent me his iPad for a week-long trip, so I decided to buy ‘Delivering Happiness‘ by Tony Hsieh, the CEO of Zappos. Several people at Mobilization Labs have given it high marks, and I’d been thinking about picking up a copy. $10.99 versus $12.99 for a physical copy though? Fair enough, I’ll give it a shot. The book downloaded in less than ten seconds over Wi-Fi, and my previously bare iBooks bookshelf was now occupied by ‘Devliering Happiness’ and ‘Winnie the Pooh’. Not sure how the latter got there, I’m guessing it was a freebie from Apple.

Shortly after boarding the plane for my trip I realized I wasn’t going to be able to read through takeoff and landing, which is something I like about regular old books. There’s no on-off switch or airplane mode on a paperback. Minus one, iPad. Once we got in the air, however, I launched iBooks and tapped on ‘Delivering Happiness’. I was greeted by an image of the book’s cover. Not quite the same experience as holding a newly purchased book in your hands and checking out the blurb on the back cover and the jacket notes about the author. I swiped through the table of contents (all hyper-linked) and started reading the foreword. I wanted the font a bit bigger (I probably shouldn’t be allowed to drive with my eyesight) which was simple to achieve. I played around with the other fonts and quickly discovered that they all suck except Georgia and Baskerville. Also, there’s no way to revert to the default font size and face, which is probably the ideal setup for most people.

Delivering Happiness cover

After a few pages, I was engrossed in the book, as I would have been had I picked up a physical copy. Having never read a book on an electronic device before, I thought I’d have a hard time focusing, but that’s not the case. I read for two hours straight on the plane and would say the eye strain was less than what I’d experienced reading a physical book, probably because of the backlit display on the iPad, which is adjustable.

I’ve been reading a lot of business books recently (Made to Stick, The Art of the Start, Making It All Work) and will often take notes on my iPhone using Simplenote. I’m not a fan of highlighting or taking notes directly on the pages of a book, and neither is the library. My initial question about reading on the iPad was whether I’d need to take notes on my iPhone or switch apps on the iPad just to jot something down. Neither was necessary, as the iBooks application lets you highlight and take notes. To access the highlighting and notes functionality, you tap and hold as you would when copying and pasting on the iPhone. What I really like about the highlighting and notes features is the automatically generated notes page after the table of contents. Your highlights and notes are listed on this page, with the date you created the note or highlight, and a hyperlink to the location in the book. You can’t email this page to yourself, but perhaps you could take a screenshot of it on the iPad, save it as a PDF, and have Google’s OCR convert it to real text.

Table of Contents

I’m a big fan of reading on the iPad, but there is room for improvement. Here are some changes I’d like to see in future iterations.

  • Font choices and sizes – I’d like to see more font choices, and the ability to revert to the default iBooks face and size settings.
  • Export or email notes – It’d be fantastic to be able to email the notes and highlighted text to myself. Right now they’re stuck in the iBooks app unless I manually copy them out, or do a few copy/pastes into an email or doc.
  • Syncing across devices – I have the iBooks application on my iPhone and have downloaded the books I’ve purchased, but there’s no syncing between devices. I’d like to see my current reading position saved, along with my bookmarks, highlights, and notes.
  • Desktop app – Why is there no way to read books I’ve purchased on the desktop? I suppose the main concern is piracy, but I wouldn’t mind reading within iTunes, perhaps in some sort of built-in Preview PDF-type reading app.
  • Back button for returning from hyperlink taps – When you tap on a hyperlink in a book (from the table of contents or elsewhere) I’d like to be able to hit ‘back’, but there’s currently no way to do this.
  • Share quotes – I’d like to be able to share a quote from a book as a tweet or in an email, with the book’s title and author info, along with a link to the book in the iTunes store or elsewhere.

On a side note, ‘Delivering Happiness‘ is a great read, even if you’re not into customer service or developing business culture. The Zappos story is a good one!

Trying out Google Voice, SMS is promising

A while back I signed up for GrandCentral, which was bought up by Google and recently rebranded/upgraded as Google Voice. I’m going to talk about the SMS features, as that’s all I’ve messed with so far. There are plenty of other reviews of Google Voice, and you can request an invite here.

It appears the final goal is to have voicemails and SMS messages show up in Gmail, but for now you have to log in to the Google Voice interface. Sending text messages is dead simple, and if you have all your contacts’ info in Gmail (or synced with your OSX address book) you can simply click the SMS button and type the person’s name. Messages show up in a thread-like display, and you can archive and mark as read as you would a Gmail message.

There are a couple of things that I’m hoping will be improved with the SMS interface. One of those things is the SMS notifications. If you have your Google Voice number linked to a cell phone (as I do) by default you will receive any SMS messages sent to Google Voice on your cell phone as well as in the web interface. This is ideal if you’re not at your computer, but what if you’re sitting there with your browser open? It seems counter-intuitive to read SMS messages on your phone and in the interface. What I’ve been doing is disabling SMS notifications in the Settings > Phones > Edit when I’m at the computer. But what if you forget to do this, or don’t re-enable it when you leave the computer? You’ll either end up with double notifications or none at all.

Another item that is slightly confusing is, when someone sends an SMS to your Google Voice number, it shows up on your phone as being from some random 406 number. This is so that when you reply to the message it gets routed through Google rather than through your cell provider, and Google explains it here. Makes sense, but still confusing.

Overall, very promising, particularly from the SMS side. I like not having to get my phone out when I get an SMS…I can just stay at my computer and get to the SMS when I want to. I’m not going to port my number over just yet, but would entertain the idea if the features continue to improve.

A reading MBA with PersonalMBA.com

I recently embarked on a “personal MBA” program using The Personal MBA, which is essentially a list of 77 books. The site’s creator, Josh Kaufman, links you to each of the books through his Amazon affiliate account, which I’m sure generates him enough money to pay for hosting and then some (no skin off my nose).

“Top MBA programs don’t have a monopoly on advanced business knowledge: you can teach yourself everything you need to know to succeed in life and at work. The Personal MBA Recommended Reading List features only the very best business books available, based on thousands of hours of research. So skip b-school and the $100,000 loan: you can get a world-class business education simply by reading these books.”

The reading list is broken down into several sections, and there is no need to read in order.  It’s not all business, either. There’s a whole section on “Psychology & Communication”.

You may have already read some of the books, as I had…such as “Getting Things Done” by David Allen and “The 4-Hour Workweek” by Timothy Ferriss. So far I’m enjoying the reading list and getting a fair amount of benefit from it, especially considering I haven’t paid a dime for the books I’m getting from the library.

The Personal MBA isn’t a substitute for an MBA program, but is more than adequate for those of us who want to get some basic MBA knowledge for our own endeavors.

Getting Rid of Stuff

Sure, you could just throw it away, but isn’t there a saying about this? Your trash, someone else’s treasure? Here are some options.

Craigslist is a great place to sell or give away pretty much anything, and you might be surprised at how much people are willing to pay. I have sold a car, furniture, computer parts, and various other items. I prefer Craigslist over Ebay because buyers are usually local, so you don’t have to deal with shipping.

If you have stuff to get rid of that you don’t necessarily want to sell, try Freecycle. Most major cities and a lot of smaller cities in the US have a Freecycle group, which is a Yahoo! group where you can post an item you want to get rid of for others to pick up. I’ve used this service several times and have gotten rid of everything I’ve posted.

Two sites I discovered recently but haven’t looked at in depth are Wigix and Ztail. Wigix (an acronym for Want It Got It eXchange) is essentially an online classifieds system with a pricing structure similar to but cheapter than eBay’s. Ztail lets users post and sell items and have other users determine their value or worth. There’s also Costco’s Trade-In program. I haven’t tried it yet, but it might be worth a shot.

Of course you could use most of these sites to acquire more stuff, but that would be defeating the point, wouldn’t it?


Keeping a Workout Schedule

I recently began training for the Atlanta Marathon at Thanksgiving this year, and have been using a few tools to help me stick to my training schedule.

I have a “Workouts” calendar in Google Calendar, which I print out each month and put somewhere visible (i.e. the fridge!) to help remind me of what’s coming up, and have shared it here.  I have a few friends who have subscribed to it so we can work out together occasionally.

I use Joe’s Goals to keep track of my progress.  Joe’s Goals lets you set, yep, goals, and mark off each day you complete a goal.  It’s similar to Jerry Seinfeld’s calendar technique, and provides motivation by encouraging you not to break the chain.

For mapping out running routes I use Gmaps Pedometer.  You can save routes for future reference or for sending to friends.

There are plenty of other tools to help you keep a workout shcedule, and there are plenty of articles that discuss ways to motivate yourself to begin and maintain an exercise routine.

Adobe’s Buzzword – Online Word Processor

There is no lack of online word processors out there, from the now-fairly-standard Google Docs and Zoho Writer to the Writeroom lookalike Writer and the collaborative Writewith. Is there really any need for another online word processor?

Adobe’s Buzzword is completely Flash-based, which may be a deterrent to some, but in my opinion it has allowed Adobe to create a word processor that provides a richer user experience than is found in other online word processors.

When you first sign in to Buzzword, you are presented with an alphabetical list of your documents, which you can re-sort by author, role (author, co-author, reviewer, reader), date viewed, date modified, or size. You can select a document or select “New” from the Document drop-down.

The main document window takes a no-frills approach to getting the task done, but it provides just enough sleekness and eye candy to make the user experience a bit…dare I say…fun? Instead of describing each feature, I have provided several screenshots of the Welcome document that appears in your account by default.

Here’s a list of some of the things that have caught my attention while using Buzzword

  • Page numbers in the vertical scrollbar
  • Document ruler
  • Clean inline commenting system
  • Paragraph alignment feels like a feature rather than an afterthought
  • Ability to add headers and footers
  • Dropdown menus have “native OS” feel
  • Unobtrusive auto-save/synchronization
  • Ability to save as Word doc, docx, xml, rtf, plain text, and zip

You can sign up now for Adobe Buzzword as they are in public beta phase.  Also, check out these other reviews, a video review, and an article about Adobe’s acquisition of Buzzword from the original developers.

* Note that Buzzword currently “supports” certain browsers, but I have not run into any issues using Firefox 3 which is currently my default browser, except the lack of paste support, which apparently is available when using other browsers.

Jott and Remember The Milk

In a previous post I talked about the online to-do list manager Remember The Milk.  The folks at RTM have teamed up with Jott which means you can call your tasks in and they’ll show up automatically in your RTM inbox.  This feature is only available on RTM pro accounts, but in my opinion it’s well worth the $25/year for this feature as well as the iPhone app.  And of course, supporting the developers.

Google Apps for Domains

Google Apps for Domains is an incredibly powerful and free set of tools that lets you set up Gmail, Calendar, Docs and Spreadsheets, and many other Google Apps for your own website. Sure, you could open a separate email account for your website mail, but why not harness the power of Gmail for all your email needs? Not a plug. Well maybe. For example, I have robert@robertdyson.com set up so I can use the Gmail interface to do all my emailing. Look out for a post reviewing Gmail and Google Calendar soon. In the meantime, they rule.

Learning keyboard shortcuts

Knowing keyboard shortcuts is a great way to boost your productivity.  I’ve put together a list of a few keyboard shortcut cheat sheets.  There are cheat sheets for just about every common program out there…Google is your friend.

Being an efficient typist will help out a great deal, too.  Check out these typing games and apps:

Check out your typing speed at www.typingtest.com.  I got 88 wpm!

WriteRoom for distraction free writing

WriteRoom from Hog Bay Software is the perfect tool for doing a bit of distraction free writing. Fire up the app and you’re immediately greeted with a full-screen black window and a blinking cursor. That’s it. Type away! WriteRoom has an auto-save feature, spell-checking, and the ability to save files as plain or rich text. You can also set WriteRoom up to be your default text editor and even use it to compose your emails if you’re using Mail.app. Change the font, colors, scale, and margins to suit your taste and get on that novel. WriteRoom is $25 but there’s a free download to try it out.

A couple of links to reviews of WriteRoom:

For a Windows alternative, check out Dark Room. There’s a web-based version too, called Writer.



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